2.1. Payment Reception Method

2.8. Subscription

5.2. Registering an income

6.5. How to add a payment to an expense

8.2. Videos

Can invoices be issued in the system?

How does the “receipt scanning” feature work?

Videos by tax experts, as well as tutorials on using the system

7.1. Bank Statement

8.3. Blog

2.2. Price list

2.10. Notifications and tasks

5.4. Receiving a payment

Blog

8.1. Frequently Asked Questions (FAQ)

8.4. Help and technical support

1.1. Registration of economic activity - registration as self-employed

2.3. Counterparties / Partners

3.1. Summary

1.3. Registration in the CONTA.ES system for accountants

2.4. Fixed and intangible assets

3.2. Premium

5.5. How to add a payment to an income transaction

1.2. Registration in the CONTA.ES system for the self-employed worker

2.5. Invoice Configuration

3.3. Find an accountant (comming soon)

6.2. Recording expense transactions

User manual

1.4. Password Reset

2.6. Initial balances

2.9. Personal information

4.1. Reports and their submission

6.3. Recording an expense

1.5. Cancellation and account deletion

2.7. Tax information

5.1. Creating income transactions

5.3. Invoice registration

6.4. Add a receipt or invoice

Conta.es | Smart accounting for freelancers in Spain

What is conta.es and what does it offer?

Does the platform automatically send data to the Tax Agency?

Can I use this system together with my manager or accountant?

Can I try the system even if I'm not self-employed yet?

6.1. Freelancer expenses: What expenses can you deduct?

6.6. Self-employed (autónomo) contribution 2025 and 2026: how to calculate and plan it correctly.

¿How to calculate how much tax you will have to pay?

Can I try the system before buying it?

¿Do I need accounting experience to use the system?

Why is the integrated partners/counterparties catalog useful?

How does the services and products catalog work?

Which plan should I choose to use the system?

What happens to my accounting data if I stop using the system?

Why do users, when using the system, often pay less in taxes?

Why is it worth connecting your bank account to the system for accounting?

What does the free trial period include?

What do I need to start testing the system?

Can any bank account be linked to the conta.es system?

How to correctly account for fixed assets and which method to choose?

For which industries or professions is this system intended?

How to prepare quarterly reports for a freelancer?

Does the system automatically prepare VAT reports for freelancers?

How can an individual register as self-employed with the Tax Agency?

Can I register my economic activity through conta.es?

After linking the account, can both incoming and outgoing transactions be viewed?

9.1. Internal or Intra-community transactions (European Union)

6.7. IRPF withholding on office and premises rental for freelancers

0.2. IAE activity codes for self-employed in Spain

0.3. Electronic signature: what it is and what it's for.

1.6. Verifactu

0.1. Tax regimes and scenarios covered by CONTA.ES

Frequently Asked Questions (FAQ)

Income, Expenses and amortization of expenses

Use of the CONTA.ES system and subscriptions

VAT taxes and taxpayers

Accountant profile

Self-employed (Autónomo)

CONTA.ES User Manual

0. Start

1. Registration

2. User

3. Summary/Dashboard (CONTA icon in the upper left corner)

4. Reports (Templates)

5. Income

6. Expenses

7. Banks

8. Information Center

9. My business

Videos

Tutorials on how to use the CONTA.ES system

Expert videos

Webinars 

In this subsection, you can choose the payment reception method when collection is made via a payment link. The following payment reception methods are available:Perfect, here is the table with the correct decimal format in Spanish:<table class="LexTKB__table"><colgroup><col><col><col></colgroup><tbody><tr><th class="LexTKB__tableCell LexTKB__tableCellHeader" style="vertical-align: top; text-align: start; background-color: rgb(242, 243, 245);">Name</th><th class="LexTKB__tableCell LexTKB__tableCellHeader" style="vertical-align: top; text-align: start; background-color: rgb(242, 243, 245);">Type</th><th class="LexTKB__tableCell LexTKB__tableCellHeader" style="vertical-align: top; text-align: start; background-color: rgb(242, 243, 245);">Commission</th></tr><tr><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;"><s>Noda</s></td><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;"><s>Payments via online banking</s></td><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;">Not accepting new clients now</td></tr><tr><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;">Oropay</td><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;">Card payments</td><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;">2 %</td></tr><tr><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;">Stripe</td><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;">Card payments</td><td class="LexTKB__tableCell" style="vertical-align: top; text-align: start;">2.5 % + 0.25 €</td></tr></tbody></table>&nbsp;If one of the service providers is chosen, payment will be received in the bank account indicated by the user in the “Invoice Settings” section.Please note that to activate the payment reception method, it is necessary to complete account verification (onboarding) with the chosen service provider.If desired, the user can open an account in the Oropay or Stripe payment systems by clicking “Connect” next to the corresponding payment reception method.In the case of Oropay, payment is received in the account opened within the Oropay payment system.For card payments, only one service provider can be connected at a time.

Before registering in the CONTA.ES system, anyone must register their economic activity and choose a tax regime. If the economic activity is chosen to be registered as a self-employed person, this must be done at the Tax Agency using the Electronic Declaration System (the steps to follow are detailed below). Once this step is completed, registration in the CONTA.ES system can proceed to keep accounts.On the CONTA.ES website homepage, there is a menu "Free trial" or, in the upper right corner, the button "Register", which, when clicked, opens the registration form.Here is a step-by-step guide on how to register as self-employed in Spain.&nbsp;&nbsp;1. Basic requirementsTo register as self-employed (freelancer) you need:<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Be of legal age or an emancipated minor.&nbsp;</li><li value="2" class="LexTKB__listItem">Have legal residence in Spain, if you are a foreigner. In many cases, you will need an NIE if you are not a Spanish citizen.&nbsp;</li><li value="3" class="LexTKB__listItem">Be clear about what economic activity you are going to carry out, when you will start it, where you will develop it, etc.&nbsp;</li></ul>&nbsp;2. Registration with Hacienda (Tax Agency)This step is key, it must be done before or on the same day you start the activity.<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Fill out the census declaration, which is to register as an economic activity: submit forms or the simplified (the latter is for simpler activities).&nbsp;Choose the appropriate heading for the Economic Activities Tax (IAE), and also determine if your activity is subject to VAT, IRPF withholdings, etc.</li><li value="2" class="LexTKB__listItem"></li></ul>&nbsp;3. Registration with Social Security (RETA)Once you have registered with the Tax Agency or at the latest on the same day the activity begins, you must register with the Special Regime for Self-Employed Workers (RETA) of the Social Security.<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">The TA-0521 form is used for registration, and can be done online (requiring a digital certificate or similar) or in person.</li><li value="2" class="LexTKB__listItem">In this registration, you will need to provide data such as: start date, CNAE (the activity classification), activity address, your Social Security number, etc.&nbsp;</li><li value="3" class="LexTKB__listItem">If you already have an Affiliation Number or Social Security Number, you will use it; if not, you will have to request it.&nbsp;</li></ul>&nbsp;4. Accident and contingency mutual insurance<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">As a self-employed person, you are obliged to be covered by a mutual insurance company for professional contingencies and occupational diseases, as well as temporary disability if applicable.&nbsp;</li></ul>&nbsp;5. Other additional proceduresDepending on the activity, you may need:<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Opening license or responsible declaration if you have a commercial premises.&nbsp;</li><li value="2" class="LexTKB__listItem">Registration with the City Council if necessary for your local activity.</li><li value="3" class="LexTKB__listItem">Communication to regional or labor organizations if you are going to have employees.&nbsp;</li></ul>&nbsp;6. Deadlines<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Registration with the Tax Agency and Social Security must coincide or be done before the start of the activity. Doing so afterwards may mean losing benefits, incurring surcharges, or not being able to access certain bonuses.&nbsp;</li><li value="2" class="LexTKB__listItem">You can apply for RETA registration up to 60 days before the start of activity.&nbsp;</li></ul>&nbsp;7. Costs and fees<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">There is no administrative cost for processing the registration (normally, excluding the help of a manager if necessary). What comes after are the monthly self-employment fees, the amount of which will depend on the contribution base you choose.</li><li value="2" class="LexTKB__listItem">There are bonuses (for example, the “flat rate” for new self-employed individuals) that can reduce the fee at the beginning if you meet certain requirements.</li></ul>&nbsp;In all of Spain the basic procedure and main bodies are the same, because:<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Hacienda (Tax Agency/AEAT) and</li><li value="2" class="LexTKB__listItem">Social Security (RETA – General Treasury)</li></ul>are state bodies, with national jurisdiction.But there are things that can vary, for example:Madrid, Catalonia, Andalusia, Valencian Community, Castile and León, etc. State procedures are the same. Only municipal licenses and regional aid change.Basque Country and Navarre Foral Tax Authority: the census registration and tax declarations are submitted to the Foral Council (Bizkaia, Gipuzkoa, Álava or Navarre Tax Authority) instead of the state Tax Agency. Social Security remains the same.Ceuta and Melilla ➜ Same as the rest of Spain, but with different VAT/IGIC/IPS tax rates in some activities.Canary Islands ➜ Instead of VAT, the IGIC (Canary Islands General Indirect Tax) is applied. Registration with the state Hacienda + IGIC obligations with the Canary Islands Tax Agency.Balearic Islands ➜ Same system as the peninsula, only local fees and licenses change.In CONTA.ES, we currently only support self-employed individuals who:<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Pay taxes in the Peninsula and Balearic Islands, except for the chartered territories of the Basque Country and Navarre and the territories excluded from the scope of VAT application (Canary Islands, Ceuta, and Melilla).</li><li value="2" class="LexTKB__listItem">Self-employed individuals under the simplified direct estimation regime of IRPF</li></ul>Self-employed individuals under the general VAT regime in the common territory

In the “Summary” section, a summary of income and expenses, balances, and tax amounts at the end of the selected period is available. The “Summary” section can be accessed by clicking the CONTA icon in the upper left corner.For self-employed individuals who pay taxes under the general regime.INCOME AND EXPENSE CALCULATION<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Income – Amount of income transactions without VAT, with the transaction description “income from economic activity”</li><li value="2" class="LexTKB__listItem">Expenses – Amount of expense transactions without VAT, with the transaction description “expenses from economic activity”</li><li value="3" class="LexTKB__listItem">Profit – Income minus expenses.</li></ul>CASH BALANCE<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">In the bank – Balance at the end of the period determined in the bank. This sum is generated based on expenses and income with payment method “Bank” and the balances indicated at the beginning of the period in the “Initial Balances” section.</li><li value="2" class="LexTKB__listItem">In cash – Balance at the end of the period determined in cash. This sum is generated based on expenses and income with payment method “Cash” and the balances indicated at the beginning of the period in the “Initial Balances” section.</li><li value="3" class="LexTKB__listItem">Payment system (Revolut/Paypal) – Balance at the end of the period determined in Revolut/Paypal accounts. This sum is generated based on expenses and income with payment method “Payment system” and the balances indicated at the beginning of the period in the “Initial Balances” section.</li><li value="4" class="LexTKB__listItem">Other payment methods – This sum is generated based on expenses and income with payment method “Other (not in cash form)” and the balances indicated at the beginning of the period in the “Initial Balances” section.</li></ul>TAXES<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem">Tax amounts</li></ul>Expense comparison (Opportunities and risks) - coming soonThe comparison is made using an artificial intelligence algorithm that evaluates the potential amount of expenses, selecting self-employed individuals who work in the same or a similar sector and actively use expense deductions. This comparison does not constitute tax advice, as each case is unique. Amounts do not include VAT; the algorithm also analyzes payments if they are recorded even if they have not been made.This analysis is for informational and comparative purposes only. It is based on comparing expenses in relation to the self-employed individual's income against other similar self-employed individuals. In any case, we always recommend verifying the justification of expenses and the existence of supporting documents.The suggested amounts for deductions are determined based on the self-employed individual's income in the selected period; therefore, the deductible amount may vary as income increases. Recommendation cards are not displayed if there is no income in the selected period.If a recommendation card is not relevant, it can be hidden. At the bottom of the page, you will find the link “Show hidden cards”, which will return all hidden cards to the list.An example recommendation card is available on all subscription plans. The full list of cards is offered only within the PRO and PREMIUM plans.

To system

Was this article helpful?

You recently requested to reset your password for your account. Use the button below to reset it. This password reset is only valid for the next 24 hours.

If you’re having trouble with the button above, copy and paste the URL below into your web browser.

Please check your email for instructions to reset your password.

Check your email

Enter your email address and we will send you instructions to reset your password.

Please enter a new password below.

Set your password